IC Ireland event privacy policy

IC Ireland event privacy policy

Data Controller

May Flanagan Communications Limited, trading as Flanagan Communications, is the data controller for specified IC Ireland events from October 2026 onwards.

For any privacy-related queries, please contact:

Email: hello@flanagancommunications.com

Introduction

May Flanagan Communications Limited, trading as Flanagan Communications ("we", "our", "us"), is committed to protecting your privacy and handling your personal information responsibly.

Purpose

This Privacy Policy explains how we collect, use, store and share your personal information when you register for and attend IC Ireland events, including networking events, workshops, webinars and other community activities.

GDPR

For individuals in the European Union, we process personal data in accordance with Regulation (EU) 2016/679 (General Data Protection Regulation or GDPR).

For individuals in the United Kingdom, we process personal data in accordance with the GDPR as incorporated into UK law by the Data Protection Act 2018.

We have not appointed a Data Protection Officer because we do not fall within the categories of organisations required to appoint one under Article 37 of the GDPR.

Legal Basis for Processing

We process personal information for the following purposes:

Event Administration

We process the information needed to register you for and administer IC Ireland events, manage attendance, respond to event enquiries, and send confirmations, calendar invitations and event updates.

Where you provide optional company, job title or LinkedIn profile details, we use them to support event administration, attendee engagement and professional networking activities associated with IC Ireland events.

Providing these details does not authorise us to include them in an attendee networking list.

Dietary Requirements

If you choose to provide dietary requirements, we use them only to arrange catering and share the minimum information necessary with the relevant venue or catering provider.

Dietary requirements are not included in attendee networking lists.

Optional Attendee Networking Lists

We rely on your consent to share the details you select in the registration form with other registered attendees before the event.

Participation in attendee networking lists is entirely optional and does not affect your registration or attendance.

You may withdraw your consent before the attendee networking list is distributed by emailing hello@flanagancommunications.com.

Withdrawal of consent will not affect any processing already carried out before consent was withdrawn. Once a networking list has been distributed, we may not be able to retrieve copies received by attendees.

Improving Future Events

We may use registration and attendance information to understand attendance levels, improve event planning and enhance future IC Ireland events.

Where possible, we will use aggregated or anonymised information for these purposes.

Information We Collect

When you register for an IC Ireland event, we may collect:

  • First name and surname

  • Email address

  • Company or organisation

  • Job title or professional role

  • LinkedIn profile URL

  • Dietary requirements

  • Any additional information you choose to provide

  • Your Microsoft Forms respondent identity, where collected through Microsoft 365 authentication

This information is collected directly from you through registration forms and event communications.

Dietary Requirements

For some events, attendees may choose to provide dietary requirements.

We use this information solely to assist with catering arrangements and to accommodate attendee needs.

Dietary requirements are never included in attendee networking lists and are only shared where necessary with catering providers or venues responsible for preparing food for the event.

We request only the information necessary to accommodate dietary requirements.

How We Use Your Information

We use your information to:

  • Register you for the event

  • Manage attendance

  • Send event confirmations, calendar invitations and event updates

  • Provide event-related communications

  • Respond to attendee enquiries

  • Facilitate attendee networking where you have provided consent

  • Improve future events and attendee experience

We will only use your information for purposes that are compatible with the reasons for which it was collected.

Attendee Networking Lists

For certain events, we may provide attendees with a networking list prior to the event.

Participation in attendee networking lists is entirely optional.

If you choose to participate, we will share only the information you have specifically agreed to share with other registered attendees.

For the IC Ireland Winter Drinks event, the attendee networking list may contain only:

  • Name

  • Company / Organisation

  • Job Title

  • LinkedIn Profile URL

Email addresses and dietary requirements will not be included in the attendee networking list.

Networking lists are shared only with registered attendees and are not published publicly.

Sharing Your Information

We may share your information with:

Service Providers

Service providers that help us administer events, including:

  • Microsoft Forms

  • Microsoft 365

  • Microsoft Teams (where applicable)

  • Event venues and catering providers, where necessary to accommodate dietary requirements

These providers only receive information necessary to provide their services on our behalf.

Sponsors

For sponsored events, the event sponsor may attend the event as a registered attendee.

Where an attendee networking list is distributed to registered attendees, the sponsor may receive the networking list in their capacity as a registered attendee, provided they are attending the event.

The sponsor will receive only the information that attendees have expressly agreed to share through the attendee networking-list process.

The sponsor will not receive registration data, email addresses, dietary requirements or other personal information beyond that included in the attendee networking list, unless attendees have separately agreed to such sharing.

Legal Obligations

We may disclose information where required by law or where necessary to protect our legal rights.

We do not sell personal information.

Data Retention

We retain personal information only for as long as necessary to administer the event and comply with legal, regulatory or business requirements.

Following each event, registration information will be reviewed and deleted when it is no longer required for the purpose for which it was collected.

Dietary information will be deleted once it is no longer required for catering and event administration purposes.

Attendee networking lists will be retained only for as long as necessary for event administration and record-keeping purposes.

Data Security

We implement appropriate technical and organisational measures designed to protect personal information against unauthorised access, disclosure, alteration or destruction.

While we take reasonable steps to secure personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.

Your Rights

Under applicable data protection laws, you may have the right to:

  • Be informed about how your data is used

  • Access your personal data

  • Correct inaccurate information

  • Request deletion of your information

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent where processing is based on consent

To exercise any of these rights, please contact hello@flanagancommunications.com.

Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact:

hello@flanagancommunications.com